Administrative Assistant
Rosedale, MD Rosedale, MD Full-time Full-time $48,000 - $55,000 a year $48,000 - $55,000 a year 23 hours ago 23 hours ago 23 hours ago Summary Performs the data input and output functions to provide timely and accurate financial reports, payroll, and billing.
Works under general supervision following clearly defined procedures and policies.
Essential Duties and Responsibilities Processes all material pricing and codes receivers for data entry.
Accurately enters and balances employees' payroll for assigned business unit Processes and mails approved customer invoices within posted schedule.
Maintains all agreement, project, and customer information.
Properly administers all start up functions of new maintenance agreements.
Enters new customers and maintenance agreements, equipment, tasking, and revisions to existing agreements.
Enters and closes projects and processes contract renewals, cancellations, and inactivation.
Prepare, maintain, and distribute special logs as requested.
Builds rapport and productive working relationships with customers, vendors, and other outside contacts.
Builds a positive working relationship with field and office personnel to Resolve problems and employ opportunities.
Maintains complete confidentiality of information pertaining to the operating unit and total company and any other proprietary information.
Provides support for any special projects as assigned by your manager.
Performs other duties may be assigned Supervisory Responsibilities None at this time.
Competencies To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Problem Solving- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.
Business Acumen- Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition.
Cost Consciousness- Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
Customer Service- Responds promptly to customer needs; Meets commitments.
Interpersonal Skills- Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
Written Communication- Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives.
Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Quality Management- Looks for ways to improve and promote quality.
Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.
Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically.
Organizational Support- Follows policies and procedures; Supports organization's goals and values.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals.
; Completes tasks on time or notifies appropriate person with an alternate plan.
Safety and Security- Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
Attendance/Punctuality -Is consistently at work and on time.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Associates degree (A.
A.
) from a two year college or, three to five years related experience.
Language Skills Ability to speak and read the English language.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills Ability to work with basic mathematical concepts such as addition, subtraction, multiplication and division.
Ability to apply concepts such as fractions, ratios and percentages to practical situations.
Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills To perform this job successfully, an individual should have knowledge of Accounting software; Inventory software; Manufacturing software; Payroll systems; Spreadsheet software and Word Processing software.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type:
Full-time Pay:
$48,000.
00 - $55,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Supplemental pay types:
Signing bonus Ability to commute/relocate:
Rosedale, MD 21237:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Business System:
3 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Works under general supervision following clearly defined procedures and policies.
Essential Duties and Responsibilities Processes all material pricing and codes receivers for data entry.
Accurately enters and balances employees' payroll for assigned business unit Processes and mails approved customer invoices within posted schedule.
Maintains all agreement, project, and customer information.
Properly administers all start up functions of new maintenance agreements.
Enters new customers and maintenance agreements, equipment, tasking, and revisions to existing agreements.
Enters and closes projects and processes contract renewals, cancellations, and inactivation.
Prepare, maintain, and distribute special logs as requested.
Builds rapport and productive working relationships with customers, vendors, and other outside contacts.
Builds a positive working relationship with field and office personnel to Resolve problems and employ opportunities.
Maintains complete confidentiality of information pertaining to the operating unit and total company and any other proprietary information.
Provides support for any special projects as assigned by your manager.
Performs other duties may be assigned Supervisory Responsibilities None at this time.
Competencies To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
Problem Solving- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.
Business Acumen- Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition.
Cost Consciousness- Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
Customer Service- Responds promptly to customer needs; Meets commitments.
Interpersonal Skills- Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication- Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
Written Communication- Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives.
Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
Quality Management- Looks for ways to improve and promote quality.
Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.
Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically.
Organizational Support- Follows policies and procedures; Supports organization's goals and values.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals.
; Completes tasks on time or notifies appropriate person with an alternate plan.
Safety and Security- Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
Attendance/Punctuality -Is consistently at work and on time.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Associates degree (A.
A.
) from a two year college or, three to five years related experience.
Language Skills Ability to speak and read the English language.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills Ability to work with basic mathematical concepts such as addition, subtraction, multiplication and division.
Ability to apply concepts such as fractions, ratios and percentages to practical situations.
Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills To perform this job successfully, an individual should have knowledge of Accounting software; Inventory software; Manufacturing software; Payroll systems; Spreadsheet software and Word Processing software.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type:
Full-time Pay:
$48,000.
00 - $55,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Supplemental pay types:
Signing bonus Ability to commute/relocate:
Rosedale, MD 21237:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Business System:
3 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
